Using File Storage

Every organization and every plant comes with a built-in file explorer for keeping the documents that belong with your assets — irradiation reports, contracts, datasheets, inspection protocols, single-line diagrams, photos, and more — in one searchable place. This guide walks you through uploading and organizing files, downloading folders, letting the AI auto-tag what you store, and choosing the category that controls who can see each file.

There are two storage areas, and they share the exact same explorer:

Organization storage — documents that belong to your company as a whole (customer and service contracts, invoices, insurance documents, permits).
Plant storage — documents that belong to one specific plant (irradiation reports, grid-connection documents, as-built drawings, inspection protocols).

Where it lives

Organization storage: open the Organization page and choose the Storage tab. Open in Mirox — Organization ▸ Storage. Plant storage: open a plant and choose the Storage tab on Core data. Open in Mirox — Core data ▸ Storage.

Before You Start

Organization storage is reserved for the organization's leadership: only an Admin or Moderator sees the Storage tab on the Organization page.
Plant storage follows your job role on that plant. The Storage tab appears when your role on the plant grants storage access; see the Permission System for who gets what.
Any file type is accepted, up to 50 MB per file. Larger files are rejected with a clear message in the upload row.

Upload Files

You can add files in two ways, and both land in whichever folder you are currently viewing.

Open the storage area (Organization ▸ Storage, or plant ▸ Core data ▸ Storage).
Navigate into the folder you want to upload into using the breadcrumbs at the top.
Either:
- Click Upload and pick one or more files, or
- Drag files (or a whole folder) from your computer straight onto the table. A dropped folder keeps its structure — its sub-folders are recreated for you, even the empty ones.

Each file appears as a row while it uploads. A failed upload stays in place with the reason shown, so you can fix it and try again, then dismiss the row.

Open without downloading

Click a file's name to open it. Files the browser can preview — PDFs, images, and text — open in a new tab; everything else downloads. Use the row menu's Download to always force a download.

Organize With Folders

The explorer behaves like a familiar file manager.

Create a folder — click New folder and give it a name.
Navigate — click a folder to go in; use the breadcrumb trail (or the up-arrow) to climb back out.
Rename — open a row's action menu (the ⋮ button) and choose Rename.
Move — choose Move to… from the row menu and pick a destination folder. Moving a folder takes everything inside it along.
Select several at once — tick the checkboxes (or the header checkbox to select everything in view) and use the toolbar that appears to Move or Delete the whole selection together.

Deleting a folder removes its contents

Deleting a folder removes the folder and every file inside it, and it cannot be undone. To prevent accidents, the confirmation lists the files that will disappear and asks you to type DELETE before it proceeds. Deleting a single file uses a lighter confirmation.

Find a File

Search — type in the search box to match across the whole area, not just the current folder. Filename matches rank first, and each result shows its folder path so cross-folder hits are unambiguous.
Filter by category — use the category dropdown next to the search box to show only one kind of document (for example only invoices, or only inspection protocols).
Sort — click the Name, Kind, or Added column headers to sort.

Download a Folder as a ZIP

You do not have to download files one at a time.

Open the action menu on any folder and choose Download as ZIP to get that whole folder bundled into a single archive.
To bundle a mixed selection, tick the files and folders you want, then click Download in the selection toolbar. The ZIP contains everything you selected.

Let the AI Tag Your Files

When you upload a document, the platform analyses it in the background and fills in a category, a short description, and keywords — so you rarely have to file anything by hand. This automatic tagging is part of the AI Assistant and Wizards; this guide only covers how it shows up in the explorer.

The Analysed column shows each file's status at a glance: a muted dot while it is waiting, a spinner while the analysis runs, a colored category icon once it is done, and a warning icon if analysis failed.
The category and description the analysis produced appear on the file row automatically — no refresh needed.
To analyse a file again, open its Change category… dialog and click Re-run analysis. The row flips back to "analysing" and updates itself when the run finishes.

Automatic tagging is available for plant files

The background auto-tagging runs on plant storage. Files in organization storage stay in the Waiting for analysis state until you set their category by hand — which works exactly the same way (see below).

Set the Category — and Who Can See the File

A file's category does more than describe it: it controls which roles in your organization can see and edit it. Pick the category that best matches the document.

Open a file's action menu and choose Change category….
Pick a category from the list, then click Apply.

Each category sits in one of three visibility tiers, shown in the category icon's tooltip:

Tier	Who can see the file
Standard access	Everyone with access to the storage area (for example irradiation reports, technical reports, grid-connection documents, permits)
Moderator-only	Restricted to Moderators and above (for example meeting minutes, customer and service contracts, invoices, insurance documents)
Admin-only	The most restricted tier (the Other fallback category)

Category controls visibility

Re-categorising a file can change who can see it. Moving a contract into a Standard-access category, for example, would widen its audience. Choose the category that matches both what the document is and who should read it.

The categories on offer differ by area: plant storage favors technical documents (irradiation reports, cable-pulling lists, single-line diagrams, inspection protocols), while organization storage favors commercial ones (contracts, invoices, insurance documents). Permits and meeting minutes appear in both.

AI Assistant and Wizards — how the automatic file tagging and the Upload File wizard work
Platform Resources — how organizations, portfolios, and plants relate, and where document storage fits
Managing Plant Contacts — the other thing you maintain on a plant's Core data
Permission System — the roles that decide who can open the Storage tab and which files they see